To conduct remote Form I-9 verification, DHS has introduced a permanent remote option for employers that enables greatly needed flexibility to the I-9 certification process.  The employer  must be enrolled in E-Verify in good standing, receive digital copies of the employee’s documents, and then conduct a live video call to ensure the documents appear genuine and belong to the employee. After the live interaction, the employer checks a specific box on the form to indicate the alternative procedure was used and keeps clear, legible copies of the document. Employers must apply this remote verification process consistently for all newly hired employees. 

If your company does not meet the criteria for the remote option, you can still follow the traditional in-person process by using an authorized representative to perform the verification process for you, but you remain liable for any violations.  If using a notary public as an authorized representative, they perform the same tasks as any other authorized representative and should not use a notary seal on the I-9 form.

Current I-9 form edition is 1/20/2025:  https://www.uscis.gov/sites/default/files/document/forms/i-9.pdf

DHS has introduced a permanent remote option for employers enrolled in E-Verify. For those who qualify, this alternative adds much-needed flexibility to the hiring process. For employers who are not eligible, designating a trusted third party ensures compliance while supporting remote hires.